Invoicing & Billing

Manage participant service agreements, funding types (Self, Plan, Agency) and remaining budgets. StaffLoop warns you when scheduled or delivered shifts would exceed agreed caps.

• Service agreements and funding types per participant.
• Live remaining-budget tracking against delivered support.
• Warnings when shifts would exceed funded caps.

Accelerate cash flow. StaffLoop validates every shift against the current NDIS Pricing Arrangements (with versioned price-guide support) before generating PACE-ready bulk claim CSVs — reducing rejected claims.

• One-click PACE-ready bulk claim CSV generation.
• Validates support item codes and pricing caps against versioned price guides.
• Supports Self-, Plan- and Agency-Managed structures.

For groups that share staff between venues, StaffLoop reconciles who worked where and generates inter-venue invoices — so each site carries its true labour cost, with GST and on-cost options.

• Tracks staff working across multiple venues.
• Reconciles labour cost by venue with on-cost and GST options.
• Generates inter-venue (inter-branch) invoices automatically.

Push payroll and invoices straight into your accounting software. StaffLoop integrates with Xero, Zoho and QuickBooks for instant reconciliation — with per-venue exports for multi-site groups. MYOB support is on the way.

• Direct integration with Xero, Zoho and QuickBooks.
• MYOB integration coming soon.
• Export pay items and invoices in a click, with per-venue account mapping.