Rostering & Scheduling

Auto-fill open shifts with the right worker using a suggestion scoring engine. Toggle between Balanced, Cost-Saving, Perfect Match and Fairness modes to rank staff by proximity, credentials, cost, continuity and weekly contract caps — with a full audit of why each suggestion was made.

• Four modes: Balanced, Cost-Saving (favours contracted staff over casual loading), Perfect Match (client preference & history), and Fairness (even shift sharing).
• Ranks by proximity, skills, languages, availability and qualification validity.
• Respects weekly contract caps and overtime thresholds automatically.
• Auto-fill audit trail explains every suggestion.

Turn standard weekly patterns and multi-week rotations into saved templates. Apply to any date range with recurrence rules, adjust, and publish — ideal for services and venues with a steady rhythm.

• Unlimited saved roster and rotation templates.
• Multi-week rotation builder with recurrence patterns.
• Apply to any date range and fine-tune before publishing.
• Combine with Auto-Fill to slot the best-matched staff into template slots.

Roll a proven roster forward without rebuilding it. Mirror a week onto future weeks, optionally using actual clocked times with configurable rounding, so recurring schedules take seconds.

• Duplicate a full week or a single day across future weeks.
• Option to mirror using actual clocked times with rounding increments.
• Conflict and availability checks run automatically on the mirrored shifts.

Staff set availability and unavailability; StaffLoop blocks double-bookings, overlapping shifts, availability breaches and expired-qualification assignments as you build the roster.

• Staff-managed availability and unavailability.
• Live detection of overlaps, double-bookings and availability breaches.
• Qualification-expiry conflicts flagged before publishing.